Sample Research Protocol Template for NGOs: Free Template

By Masha 24 November 2023 Premium Resources 0 Comments

Introduction: Sample Research Protocol Template for NGOs, in the pursuit of fostering positive societal change, non-governmental organizations (NGOs) play a pivotal role in addressing pressing issues and advocating for the well-being of communities. Research, as an integral component of informed decision-making and impactful interventions, serves as the bedrock for effective NGO initiatives. This Sample Research Protocol Template is meticulously crafted to guide NGOs in formulating robust research methodologies, ensuring the ethical conduct of studies, and facilitating evidence-based approaches to address the challenges faced by the communities they serve.

This is a recommended format for “Research Protocol”, you are always free to improvise or tweak the format as per the guidelines you are obliged to follow.

To begin with, the Research Protocol Template is divided into two Parts the first Part explains the Research Design and the Second Part take cares of Budget, Finances and other things into consideration.

Let’s initiate your journey,

PART 1

Project summary

The “Project Summary” in a research protocol is a concise and comprehensive overview of the entire research project. It serves as a brief but informative snapshot of the study, providing key details that allow readers to quickly grasp the purpose, scope, and significance of the research. The project summary is usually placed at the beginning of the research protocol and is distinct from the abstract. There are number elements that can one can highlight in short, for instance, Objective, Rationale, Methods, Population, Time Frame, Expected Outcomes & Relevance. If possible a separate page should be used to present your project summary, for the sole reason if any of the readers want to go through the whole paper, they can just eye ball the project summary and have the bird’s eye view.

Table of Contents

Sample Research Protocol Template

General Information

Protocol title, protocol identifying number (if any), and date.
Name and address of the sponsor/funder.
Name and title of the investigator(s) who is (are) responsible for conducting the research, and the address and telephone number(s) of the research site(s), including responsibilities of each.
Name(s) and address(es) of the clinical laboratory(ies) and other medical and/or technical department(s) and/or institutions involved in the research

Rationale for the Research

The rationale for this research stems from a pronounced need to address a critical issue within our community — [specify the problem]. A careful analysis of the root causes has revealed [provide insights into the underlying factors], emphasizing the urgency of intervention. This research is paramount due to its direct relevance to [highlight the broader context or societal implications]. By setting clear objectives, we aim to not only comprehend the intricacies of the identified problem but also contribute substantively to its resolution.

The significance of this endeavor lies in its potential to [underscore the positive impact or outcomes]. The magnitude and frequency of the issue underscore the necessity of an in-depth exploration, with affected geographical areas and demographic considerations guiding our approach. In reviewing the existing literature, a critical gap emerges, signaling the need for our study to fill this void. Placing our research within the broader context, we align with [mention any relevant organizational or societal goals], ensuring a purposeful and impactful contribution to the collective knowledge in this field.

References (citing literature and credibility)

The “References” section in a research document serves as a comprehensive list of all the sources and literature cited in the preceding sections of the document. This section provides readers with the necessary information to locate and verify the credibility of the cited works. Each reference typically includes key details such as the author(s)’ names, the title of the work, the publication source, publication date, and other relevant details depending on the citation style used (e.g., APA, MLA, Chicago).

The purpose of including a “References” section is to:

Give Credit: Proper referencing gives credit to the original authors and acknowledges the sources from which information or ideas have been drawn.
Verification: Allows readers to locate and verify the sources, fostering transparency and integrity in research.
Further Reading: Provides interested readers with the opportunity to explore the cited works for further in-depth understanding or additional context.
Avoid Plagiarism: By citing sources accurately, researchers demonstrate academic integrity and avoid plagiarism, which is the unaccredited use of someone else’s work or ideas.

When compiling the “References” section, it’s essential to follow the specific citation style guidelines prescribed by the academic or publishing institution. This ensures consistency and adherence to established conventions within the academic community. Additionally, researchers should verify the accuracy of each reference entry to maintain the scholarly rigor of their work.

In a research context, study goals and objectives are fundamental components that articulate the overarching aim and specific targets of the investigation. These elements provide clarity on what the researcher intends to achieve, guiding the research process and framing the study’s purpose.

Sample Research Protocol Template

Study Goals:

Definition: The study goal is the broad and general aim of the research. It represents the overarching purpose and the desired outcome or impact.
Example: “The goal of this study is to investigate the factors influencing community health disparities and develop evidence-based interventions to improve overall well-being.”

Study Objectives:

Definition: Study objectives are specific, measurable, and achievable targets that contribute to the accomplishment of the overall goal. They break down the broader goal into manageable components.

Example:

“To assess the prevalence of specific health issues within the community.”
“To identify socio-economic factors contributing to health disparities.”
“To evaluate the effectiveness of existing community health programs.”
“To recommend and implement targeted interventions based on research findings.”

The relationship between goals and objectives is hierarchical, with objectives serving as the actionable steps that, when combined, fulfill the overarching goal. Clear and well-defined goals and objectives are crucial for guiding the research process, informing the research design, data collection, and analysis, and assessing the success of the study.

These elements also play a key role in communicating the purpose of the research to stakeholders, funding bodies, and other interested parties. Additionally, they help researchers stay focused on the primary aim of the study and ensure that the research is both feasible and meaningful.

Study design (Sample Research Protocol Template)

Study design refers to the overall strategy or plan that researchers use to conduct an investigation. It outlines the structure of the research, including the methods and procedures employed to collect and analyze data. The choice of study design is crucial, as it directly influences the validity and reliability of the study’s findings. Various study designs are employed in research, each suited to different types of questions and objectives.

Here are some common types of study designs:

Experimental Design:

Definition: In experimental designs, researchers manipulate one or more variables to observe the effect on another variable, while controlling for other factors.
Example: Randomized Controlled Trials (RCTs) where participants are randomly assigned to treatment and control groups to assess the impact of an intervention.

Observational Design:

Definition: Observational studies involve the collection of data without intervention. Researchers observe and analyze naturally occurring phenomena.
Example: Cross-sectional studies that collect data at a single point in time, or cohort studies that follow a group over an extended period to identify associations or patterns.

Descriptive Design:

Definition: Descriptive studies aim to provide an accurate portrayal of a particular phenomenon, without manipulating variables.
Example: Surveys, case studies, or content analyses that describe characteristics, behaviors, or attitudes within a population.

Longitudinal Design:

Definition: Longitudinal studies track subjects over an extended period to observe changes or developments over time.
Example: Panel studies that collect data from the same individuals at multiple points to analyze trends or causation.

Correlation Design:

Definition: Correlation studies examine the statistical relationships between variables without manipulating them.
Example: Research assessing the association between two variables, such as the correlation between exercise habits and cardiovascular health.

Case-Control Design:

Definition: Case-control studies compare individuals with a specific condition (cases) to those without the condition (controls) to identify factors associated with the condition.
Example: Investigating risk factors for a particular disease by comparing individuals with the disease to those without it.

The choice of study design depends on the research question, the nature of the phenomenon under investigation, ethical considerations, and practical constraints. A well-selected study design enhances the validity and generalizability of research findings.

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Methodology (Sample Research Protocol Template)

Methodology in the context of research refers to the systematic and organized approach that researchers use to conduct a study. It encompasses the methods, techniques, procedures, and rules employed to collect and analyze data, ensuring the study’s validity and reliability. A robust methodology is essential for producing credible research results and contributing to the overall quality of a research project.

Key components of a research methodology include:

Research Design:

Describes the overall strategy chosen for the study (e.g., experimental, observational, case study, etc.).

Sampling Techniques:

Outlines how participants or subjects are selected for the study, ensuring a representative and unbiased sample.

Data Collection Methods:

Specifies the tools and techniques used to gather information, such as surveys, interviews, observations, or experiments.

Data Analysis Procedures:

Details the methods employed to process and interpret the collected data, including statistical analyses or qualitative coding.

Ethical Considerations:

Addresses the ethical principles and guidelines followed to ensure the well-being and rights of participants.

Instrumentation:

Describes the instruments, tools, or materials used to collect data, such as surveys, questionnaires, or laboratory equipment.

Variables and Measurements:

Clearly defines the variables under investigation and how they will be measured or assessed.

Data Validity and Reliability:

Discusses measures taken to ensure the accuracy, consistency, and trustworthiness of the data.

Time Frame:

Outlines the timeline for the research, including key milestones, data collection periods, and analysis phases.

Limitations:

Acknowledges any constraints, challenges, or potential biases that may impact the study’s results and generalizability.

A well-documented methodology allows other researchers to replicate the study and assess the rigor of the research process. The choice of methodology is closely aligned with the research question and objectives, and researchers often select the most appropriate methods based on the nature of the study and the type of data required. The transparency and thoroughness of the methodology contribute significantly to the overall credibility and validity of the research findings.

Safety considerations

Safety considerations in research involve identifying and addressing potential risks to the well-being of participants, researchers, and others involved in the study. Ensuring the safety of all individuals is a fundamental ethical responsibility in research, and it involves a proactive approach to minimize or eliminate any foreseeable harm.

Safety considerations can vary based on the nature of the research, the population involved, and the methodologies employed. Ensuring the physical and psychological well-being of research participants is paramount. Researchers must anticipate and mitigate any potential harm associated with participation in the study.

Explicate Follow-up

In the context of research or a study, “follow-up” refers to the subsequent phases or actions conducted after the initial data collection or intervention. Follow-up is a critical component that allows researchers to track the progress, changes, or outcomes over time, providing a more comprehensive understanding of the research subject. The specific nature of follow-up activities depends on the research design, objectives, and the characteristics of the study.

Data Management and Statistical Analysis (Sample Research Protocol Template)

In the realm of research, effective data management and statistical analysis are integral components that collectively transform raw data into meaningful insights. The data management process involves meticulous collection, coding, cleaning, and secure storage of information, ensuring accuracy and confidentiality. Comprehensive documentation not only enhances transparency but also facilitates the reproducibility of results. Safeguarding participant privacy and adhering to ethical standards are paramount considerations throughout the data management lifecycle. Once data is systematically organized, the statistical analysis phase comes into play.

Utilizing descriptive statistics, inferential techniques, and appropriate statistical tests, researchers uncover patterns, trends, and relationships within the dataset. Data visualization enhances the communicative power of results, making complex findings accessible through graphical representation. The interpretation of statistical outcomes within the broader context of research questions and objectives is key to deriving meaningful insights. Rigorous quality assurance measures, such as sensitivity analyses and result validation, contribute to the reliability of findings. Finally, clear and concise reporting of statistical results, accompanied by appropriate visual aids, enriches the research narrative, ensuring that the outcomes resonate with both the academic community and wider audiences.Top of Form

Describe Quality assurance

The research protocol should explain the Quality Standards that will be adhered during the research. Quality assurance (QA) is a systematic process designed to ensure that the methods, processes, and outcomes of a project or system meet established standards and requirements.

In the context of research, quality assurance is implemented to enhance the credibility, reliability, and validity of research findings. It involves a set of planned activities and measures aimed at identifying and addressing potential errors, biases, or inconsistencies in the research process.

Section for Expected Outcomes of the Study (Sample Research Protocol Template)

In forecasting the potential impact and contributions of the research, several expected outcomes are envisioned, each playing a pivotal role in advancing knowledge, informing practice, and fostering positive change. Firstly, the study anticipates shedding light on [specific aspects of the research topic], providing a comprehensive understanding of [key variables or phenomena]. This heightened insight is poised to contribute to the existing body of knowledge, particularly by [highlighting gaps, confirming existing theories, or challenging prevailing assumptions].

Moreover, the research endeavors to yield actionable outcomes with direct relevance to [relevant stakeholders or target audience]. By discerning [specific patterns, trends, or correlations], the study aspires to offer evidence-based recommendations for [policy development, program implementation, or other practical applications]. These recommendations are expected to be instrumental in [addressing a particular problem, improving a process, or enhancing the well-being of a specific population].

Specify Publication Policy & Dissemination of results (Sample Research Protocol Template)

The research protocol is designed to encompass a comprehensive approach to result dissemination, extending beyond scientific media to include active engagement with the community, participants, and, where applicable, policymakers. Emphasizing a commitment to broad and inclusive dissemination, the protocol outlines a strategy that recognizes the importance of sharing findings with those directly involved in or impacted by the research. This encompasses clear communication channels tailored to diverse audiences, including community-friendly formats for accessible understanding and relevance.

Specify Duration of the project (Sample Research Protocol Template)

The research protocol should accurately specify the duration of the study (project) for ease of everyone because there will be a lot of resources attached to the research at the time of its commencement.

The “Duration of the Project” in a research context refers to the period during which the research activities will be conducted, from the initiation of the project to its anticipated completion. This timeframe is a crucial aspect of the research plan and is typically outlined in the research protocol. Hence, there are several factors influence the determination of the project duration consider each one of it.

Explain Challenges Anticipated

The “Challenges Anticipated” section in a research protocol is a proactive identification and discussion of potential obstacles or difficulties that the research team foresees in the course of the project. Addressing these challenges upfront is a critical aspect of research planning, as it allows researchers to develop strategies for mitigation, contingency plans, and adaptability to unforeseen circumstances.

Section for Roles and Responsibility of the Investigation Team Members

This section should describe the role and responsibility of each member of the team

In the pursuit of research excellence, each member of the investigation team is assigned specific roles and responsibilities to collectively contribute to the success of the project. The Principal Investigator (PI) takes on a leadership role, overseeing the entire research process and ensuring ethical standards are maintained. Co-investigators collaborate closely with the PI, leading various aspects of the study.

The project coordinator manages day-to-day activities, while the data collection team executes procedures under their designated leaders. Data analysts and statisticians focus on processing and interpreting data, and an ethics and regulatory compliance officer ensures adherence to guidelines.

The communication and dissemination team crafts strategies to share findings widely, and community liaison specialists foster positive relationships. Administrative, logistics, technology, and quality assurance teams support the operational aspects of the project. Through well-defined roles, this team ensures a coordinated and efficient research effort, fostering accountability and successful project outcomes.

Description on Ethical Consideration (Sample Research Protocol Template)

Ethical considerations in research involve a principled approach to ensuring the rights, well-being, and dignity of all individuals involved in the study, as well as maintaining the integrity of the research process. This critical aspect of research ethics is designed to protect participants, researchers, and the broader community.

Attach Informed Consent forms

The Informed Consent Procedure is a foundational component of this research protocol, designed to uphold ethical standards and ensure the rights and well-being of study participants. This section outlines the systematic approach to obtaining informed consent and the key elements that will be incorporated into the Informed Consent Form (ICF). The ICF should be designed according to the group of participants involved considering the ethical issues and if possible local language should be used for the ease of participants and to safeguard their rights to easily and completely understand the information that is served to them.

PART 2

Research Costing & Budget Section (Sample Research Protocol Template)

The budget section serves as a comprehensive roadmap for resource allocation, providing a meticulous breakdown of funds requested for every aspect of the research endeavor. Each line item in the budget is meticulously detailed, encompassing personnel costs, equipment and supplies, travel expenses, consumables, and other pertinent categories.

The significance of this section lies not only in the numerical figures but also in the accompanying justifications for each expense. Every item is carefully rationalized, outlining its direct contribution to the research objectives. This meticulous approach ensures transparency and accountability, enabling stakeholders to understand the necessity of each budgetary allocation and facilitating informed decision-making in the funding process.

Section for Curriculum Vitae of Investigators

The Curriculum Vitae (CV) section is a concise yet comprehensive snapshot of the qualifications and expertise of the Principal Investigator and co-investigators involved in the research project. Each CV is thoughtfully crafted, focusing on key highlights and qualifications relevant to the research. While maintaining brevity, the CVs provide a succinct overview of educational background, professional experience, research accomplishments, and any notable publications.

In adherence to the guidelines, each CV is designed to be no more than one page in length, unless otherwise specified by the funding institution. This succinct format ensures that essential information is presented efficiently, offering a quick and insightful glimpse into the investigators’ qualifications without overwhelming the reader.

Mention Involvement of Principal Investigator/Investigators in other Research Activities

In detailing the involvement of the Principal Investigator (PI) and co-investigators in other research activities, transparency and clarity are paramount. The PI explicitly lists all ongoing research projects, providing pertinent details such as the funding source, project duration, and the percentage of time dedicated to each endeavor. This information furnishes a comprehensive view of the PI’s research commitments, demonstrating their capacity for simultaneous engagement in multiple projects.

This disclosure ensures that potential overlaps or conflicts of interest are identified, and it allows funding agencies to assess the PI’s ability to manage their time effectively across various research responsibilities. By adhering to this practice, the research proposal aims to uphold integrity, accountability, and a holistic understanding of the investigators’ professional commitments.