Tips for Data Presentation Using Power Point for NGOs

By ngoscope.com 10 July 2023 Resources 0 Comments

Introduction: Tips for Data Presentation Using Power Point for NGOs, Data presentation In today’s data-driven world, NGOs play a crucial role in addressing social, environmental, and humanitarian challenges. Effective data analysis and presentation not only help NGOs understand the impact of their work but also contribute to building their reputation and attracting support. However, presenting data in a way that is impressive, balanced, and engaging can be a daunting task. In this article, we explore strategies to approach data analysis and presentation for NGOs, ensuring that the data presentation is both informative and appealing to the audience. NGOs often deal with complex data related to social issues, research findings, or impact assessments. Simplifying the data is essential to ensure its accessibility and understanding. Focus on presenting key findings and insights in a clear and concise manner. Avoid overwhelming the audience with excessive details and technical jargon. Break down complex concepts into digestible information, using plain language that can be easily understood by various stakeholders.

Table of Contents

Here are some pointers on data presentation that will certainly ease your task and help you get through it like a pro.

Straight to the point

Keep your PowerPoint presentation text straight to the point or at least in bullet points, this will keep the audience informed in lesser time and make the context crisp and clear. Long story texts are very tedious to read and the audience looses interest quickly.

Too much text will also make you engage with the slide then with the audience, as you also have to read the text and look at it many times. Having said that, shorter text is easier to memorize and the presenter can have more contact time with the audience then the slide itself.

Use of multiple slides is a good idea if you have more points to put across a handy prompt note in your hand will be helpful while presenting the data. Make sure not to make your presentation tell all story board.

Many times as an organization you feel like you have done much work and you want to have all the credit through your presentation, well it’s good to tell the world about your achievements but you should also keep few things outside of presentation which you could always brief at the end of the presentation if it feels appropriate.

Selection of layout for the presentation

Preferably a clean design layout with a creative design is best for the presentation. If you feel like you don’t find a template and they do not go with your choice in the pre existing layout available in the PowerPoint presentation then you could certainly download more from the internet.

Here also its good to check with peers and take feedback on a few design templates and see how does it works. Selection of templates could be done from layouts whose first slide have creative design and goes well with your theme of work.

Tips for Data Presentation Using Power Point for NGOs

Use of color schemes

Very important part of any presentation is the color scheme you are going to use in the presentation. The color scheme should complement the background color with the text color. It’s not a good idea to use colors which does not gel or are very loud. Loud colors are a real turn offs. First complete your presentation with necessary details and data and then try few color schemes.

It is always wise to utilize feedback from peers and how they feel about the whole color scheme in the presentation. One pointer you could always go with is that you should choose a color scheme which is soothing to the eyes.

Use of Text Size

The use of text size is very tricky; it depends upon the number of lines you want to insert in a slide so you have to use your judgment in getting the size of the text right. No matter what, the heading of the text should not overpower the below text or neither it should be smaller in size then the text in below lines.

Always design your text keeping in mind on how a person sitting in the back of the audience could see the text from that distant. Also you should consider a bold font for headings depicting pictures, charts and diagrams.

Use of special effects

First thing you should ask yourself is that do you really need special effects in your presentation and if the answer is yes then only you should use special effects in your presentation. Presentations that have lot of pictures in it should use the special effects so that the slide looks professional and appealing.

A simple presentation is also good, if you are really fond of using special effects in your presentation then do so, for only few slides, not all the slides requires such kind of treatment.

Tips for Data Presentation Using Power Point for NGOs

Preliminary Data Analysis for Effective Visualization and Presentation

Data analysis is a crucial step in the process of transforming raw data into meaningful insights. Before creating charts and PowerPoint presentations, it is essential to conduct a preliminary analysis of the data to gain a deep understanding of its characteristics, patterns, and relationships. This note outlines the key steps and considerations involved in data analysis prior to visualizing and presenting data in a compelling manner.

Define Objectives: Clearly define the objectives of the analysis. Identify the key questions you want to answer or the insights you aim to derive from the data. This will help guide your analysis and focus your presentation on relevant findings.

Data Cleaning: Clean and preprocess the data to ensure its accuracy, completeness, and consistency. Address missing values, handle outliers, and resolve any inconsistencies or errors. This step lays the foundation for reliable analysis and enhances the quality of your visualizations.

Data Exploration: Explore the data to understand its structure and properties. Use descriptive statistics, such as measures of central tendency, dispersion, and correlation, to gain initial insights. Identify trends, patterns, and potential relationships within the data. This exploration phase will help you select appropriate visualization techniques later on.

Hypothesis Testing: If applicable, perform statistical tests to validate or reject hypotheses. Determine the significance of relationships or differences between variables. This step provides a more rigorous analysis and lends credibility to your findings.

Data Transformation: Consider transforming the data to better fit your objectives or improve visualization. This may involve aggregating data, creating new variables, or converting data formats. Use techniques like normalization, standardization, or logarithmic scaling to enhance the interpretability of the data.

Select Visualization Techniques: Based on the nature of your data and the insights you want to convey, choose appropriate visualization techniques. Consider the type of data (categorical, numerical, time-series, etc.) and the message you want to communicate. Select charts, graphs, and diagrams that effectively represent your findings and facilitate audience understanding.

Storytelling and Narrative: Craft a cohesive narrative around your data analysis findings. Develop a logical flow that guides the audience through the story you want to tell. Ensure your insights are supported by clear explanations and use visual cues to emphasize key points. Use annotations, titles, and captions to enhance comprehension.

Effective data analysis is a prerequisite for creating compelling and impactful presentations. By conducting a thorough preliminary analysis, including data cleaning, exploration, hypothesis testing, transformation, and thoughtful selection of visualization techniques, you can ensure your charts and PowerPoint presentations effectively convey your insights and engage your audience. Remember, data visualization is not merely about displaying information but about facilitating understanding and driving informed decision-making.

Use of pictures

Pictures are also best way to put things across or showcase the kind of work achieved in past. Use of pictures is a great way to express your story but one should also use captions to explain the context of the image. Self explanatory captions are best for pictures used in a slide. Images like Organization logos should be used in the first or the last slide.

Use of too much text below a picture is not a very good idea; let your audience also use their brains to gather information from the picture or pick up pointers from the caption itself. Another thing you should remember is to use a best quality, right size and clear looking image in the slide the image should not be blur or hampered in any sense.

Use of Diagrams, Charts and Graphs

If your presentation has numerical data then you would certainly be excited to show it through charts, graphs and diagrams. It’s an interesting way to show comparison of baseline data with achievements.

The presentation gets a professional tint to it with the use of charts and graphs and also explains ones work in quantitative way. One thing you should remember is use of appropriate captions and self explanatory heading for these beautiful charts, graphs and diagrams. Wherever necessary one could also use special effects in the slides where charts and graphs are displayed.

Tips for Data Presentation Using Power Point for NGOs

Conclusion: As far as power point presentation is concerned, we have discussed most necessary points of them all. We wanted to discuss so much more in the article but it will become very difficult to grasp all the things at once. There is always a room for improvisation and experimenting, please feel free to do so.

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