Introduction: Head HQ Financial Coordination and Advisory Unit Nonprofit Job in Geneva Switzerland, International Organization for Migration (IOM) is inviting application for the said job role, interested candidates are advised to go through the full article and fit the criteria please apply before 15th January 2025.
Apply Before: 15th January 2025
Location: Geneva, Switzerland
Hiring Organization: International Organization for Migration (IOM)
Position Title: Head, HQ Financial Coordination and Advisory Unit
Duty Station: Geneva, Switzerland
Classification: Professional Staff, Grade P4
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
About the Organization (Head HQ Financial Coordination and Advisory Unit Nonprofit Job in Geneva Switzerland)
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- External female candidates:
- Candidate from the following non-represented member states: Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Context:
The Financial Coordination and Policy Division (FCPD) of the Department of Financial and Administrative Management (DFM) of IOM, oversees the global financial operating framework of the Organization, monitoring and facilitating compliance with the Organization’s financial regulations, policies, and standards. It coordinates the comprehensive monitoring and analysis of budgetary, financial compliance and monetary risks in close coordination with the divisions of DFM and other organizational units.
Within the Financial Coordination and Policy Division (FCPD), the Headquarters Financial Coordination and Advisory Unit oversees and supports the transactional workflows of Headquarters in the area of finance and administration. The Unit provides guidance and advisory support to the respective functions and Resources Management Officers of HQ departments, as well as to projects managed from Headquarters, facilitating the timely, compliant, and efficient operation of financial and administrative workflows. The Unit promotes cross-functional adherence to institutional policies and processes, offering analytical guidance to enhance decision-making. It also works to improve coordination of financial and administrative management functions across Headquarters departments and HQ-based projects, aiming to achieve greater efficiency and alignment. The Unit supports the implementation and operation of new financial and administrative tools and solutions at Headquarters, including changes in ERP systems, strengthens HQ transaction processing workflows, and provides project financial management guidance to ensure effective operations.
Under the direct supervision of the Deputy Comptroller/Director of the Financial Coordination and Policy Division, the Head, HQ Financial Coordination and Advisory Unit will be responsible and accountable for overseeing and managing the Unit’s operations. The incumbent will be responsible for ensuring the compliance of the assigned financial and administrative processes of Headquarters, in coordination with the respective DFM Divisions and Units, the Department of Human Resources and the Supply Chain Division (SCD), while delivering efficient support and advisory services to other HQ financial functions, in accordance with IOM financial regulations, rules, and procedures.
Core Functions / Responsibilities:
- Supervise the HQ Financial Coordination and Advisory Unit in compliance with relevant IOM standards, processes rules and regulations.
- Monitor and provide expert support and guidance for financial management of HQ implemented projects, including the monitoring of financial health of the respective project accounts, supporting the preparation of financial and donor reports in coordination with the departments in charge of the financial management and implementation of the projects. Liaise with Project Managers, departmental Resources Management Officers and the relevant units in HQ and Administrative Centres, as required.
- Provide expert support and advice for the establishment of procedures ensuring regular financial review of projects managed in HQ, ensure the follow up of findings and timely resolution.
- Ensure financial documents are in conformity with relevant IOM regulations, policies, and procedures, and take action to resolve discrepancies or inconsistencies.
- Coordinate and provide expert support for ad hoc external auditing of HQ managed projects as well as multi-country audits involving HQ projects. Ensure that audit observations with impact on accounting and financial management policies and procedures are properly and timely addressed through corresponding modifications to procedures or in the system of internal controls.
- Coordinate with other Divisions and Units within DFM and across IOM the interpretation and implementation of financial or administrative policy changes to ensure such changes are well understood and supported by corresponding systems and resources.
- Implement, maintain, and further strengthen appropriate internal controls by ensuring that changes in Organizational policies and procedures and implementation guides are implemented for the relevant financial and administrative workflows of HQ.
- Coordinate and organize the process of projectizing the staff and common office cost of HQ.
- Act as payment and / or budget approver for HQ related expenses as assigned.
- Oversee the review and processing Travel Expense Claims for HQ staff and supplementary workforce according to applicable rules and procedures
- Provide expert support and advice to the Project Managers and Resources Management Officers in developing, coordinating and implementing project and programme budgets.
- Liaise with other internal functional units at HQs and other stakeholders, as required, in the performance of the accounting and financial functions.
- Supports the implementation and operation of new financial and administrative tools and solutions at Headquarters, including changes in ERP systems.
- Strengthen internal controls and support fraud prevention efforts by ensuring compliance with IOM’s financial and administrative policies, identifying potential vulnerabilities, and proposing mitigating measures.
- Perform such other duties as may be assigned.
Required Qualifications and Experience (Head HQ Financial Coordination and Advisory Unit Nonprofit Job in Geneva Switzerland)
Education
- Master’s degree in Accounting, Finance, Public Administration, Business Administration, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
- University degree in above field from an accredited academic institution with nine years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
- Proven experience in accounting, financial management, and reporting within large-scale operations;
- Demonstrated ability to prepare clear, concise, and comprehensive financial and management reports;
- Experience working within international institutions, such as IOM or other United Nations organizations; and,
- Proven experience in successfully liaising with senior management on financial transactions and related matters.
Skills
- Proficiency in MS Office applications and strong computer literacy skills are essential;
- Experience using large Enterprise Resource Planning (ERP) solutions is required, with the ability to navigate complex financial systems to manage and analyze data effectively. Familiarity with ERP platforms in financial and administrative operations is critical to ensuring seamless integration, accuracy, and compliance in transaction processing and reporting;
- Knowledge of International Public Sector Accounting Standards (IPSAS) is an asset;
- Familiarity with IOM/UN accounting systems, software, and procedures, as well as regulations, policies, and procedures, is highly desirable and,
- Experience in financial oversight and public administration is considered an advantage.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 3
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:
- Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 January 2025 at the latest, referring to this advertisement.
- IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
- Only shortlisted candidates will be contacted.
- For further information please refer to: www.iom.int/recruitment
- Posting period: From 19.12.2024 to 15.01.2025
- No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- Requisition: VN 2024 731 Head, HQ Financial Coordination and Advisory Unit (P4) Geneva, Switzerland (59342861) Released
- Posting: Posting NC59342862 (59342862) Released
- Go to the link below and follow the instructions
- Apply Here Now
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